TAG Call for Sessions Submissions: Harnessing New Trends in Communications and Technology

This is a reminder that the TAG Call for Sessions Submissions are due Monday, April 5th.  If you plan to submit a session design, please send your proposal to lisa@tagtech.org.

Every year in preparation for our annual conference, we send out a call for sessions asking you, the TAG community, for session ideas. One reason why TAG conferences are so successful is because we get such great input from our members.

The theme this year is: Harnessing New Trends in Communications and Technology.

Mobile computing, social media and other online tools are challenging traditional technology and communication models. New cloud services make it easy for foundations of all sizes to leverage new applications. Come learn what software, hardware, policies and management practices foundations are implementing to further their foundation goals.

Attached is a Word document with more information, as well as the proposal form. You need not volunteer to be the presenter to submit an idea. Session proposals are due by April 5. Please e-mail your proposal to lisa@tagtech.org . Thanks!

Michael O’Brien and Kris McDaid

(Chair and co-chair of the TAG 2010 Conference Agenda Committee)

8th Annual Conference

November 8 – 11, 2010

Estancia La Jolla Hotel & Spa, San Diego, CA

2010 Call for Sessions

The Technology Affinity Group (www.tagtech.org) is holding its 8th annual conference November 8 – 11, 2010 in San Diego, CA at the Estancia La Jolla Hotel & Spa (http://www.estancialajolla.com).

The goal of the annual TAG Conference is to serve as an educational learning opportunity for TAG members by providing sessions that are relevant to the needs of the TAG membership. Many members have indicated that they have joined TAG to network and share information and ideas with their peers. This conference is one way for the affinity group to meet member needs.

What makes the conference unique is that it is the one place for technology professionals working in philanthropy to share their experiences with peers. As such, the conference sessions should be about the application of technology relevant to the specific audience niche.

TAG Conference Goals

      • Networking: Provide networking opportunities for TAG members – connecting people with others facing similar issues for information sharing;

      • Community: Build the TAG community – relationships that can be leveraged beyond the conference;

      • Education: Provide practical educational opportunities and professional development for TAG members.

Target Audience

The TAG membership consists of a diverse set of professionals, all responsible for managing the technology function within a philanthropic organization. Although members are generally responsible for technology, they are not necessarily technologists. Members’ job functions vary from technology-specific functions such as a database administrator, web specialist or network administrator to technical managerial positions such as a chief information officer, director of technology or ‘jack-of-all-trades’ manager of technology to those whose primary skill set is not technology but whose positions are very dependent on technology such as communications professionals, financial managers. grants managers and evaluation staff.

Hands-on training for technical staff on specific technologies is not the focus of this conference. However, we hope and expect more in-depth technical information sharing will happen via peer networking. The conference purpose is to educate and connect members around the application of technology relative to the field.

Theme

The theme for this year’s conference is Harnessing New Trends in Communications and Technology. Mobile computing, social media and other online tools are challenging traditional technology and communication models.  New cloud services make it easy for foundations of all sizes to leverage new applications.  Come learn what software, hardware, policies and management practices foundations are implementing to further their foundation goals.

Sessions can be on anything that connects to the theme in some way. Below are six ideas the committee identified as areas of interest for potential sessions. Your session does not have to be about one of these topics but we thought the list would provide some initial guidance to you.

  • Mobile applications

  • CRM in the Foundation

  • Dashboards (CRM / Grants Management / etc.)

  • Project management / collaboration

  • Dealing with loss of control in the age of Web 2.0

  • Streamlining foundation operations

Session Tracks

Two tracks have been targeted for this conference: Management/Communication and Technical.

Management/Communication

Session should be designed to discuss issues around technology management, communications and collaboration. These sessions deal with broader management issues related to the technology function versus the technology itself.

Technical

Session should be devoted to technologies themselves. Despite this focus, these sessions should be targeted to the technology manager/decision maker rather than the engineer responsible for installing and maintaining a particular technology.

Please submit completed Call for Sessions Form to:

Lisa Pool

Lisa.pool@verizon.net

No later than Monday, April 5, 2010

8th Annual Conference

November 8 – 11, 2010

Estancia La Jolla Hotel & Spa, San Diego, CA

2010 Call for Sessions

Session Designer

Name

Professional Title

Organization

E-Mail

Principal Affiliation

(staff, consultant, etc.)

Address

Phone

If there are any “co-designers,” please list no more than two individuals, their professional titles and principal affiliations here:

Co-designer Information

Name

Professional Title

Organization

E-Mail

Principal Affiliation

(staff, consultant, etc.)

Address

Phone

Session Category

Indicate the category for the session by double clicking (or right click) on the box and updating the default value to “Checked”.

Management/Communications Technical

Session Title (80 characters maximum, including spaces):

Session Description

Please write a concise, action-oriented description that provides important facts and generates excitement about your session. As you write, focus on your primary session objective and let potential participants know what you expect will happen as a result of the session. Be specific, but also focus on “what” (issues and outcome) rather than “who” (speakers). NOTE: This description will be used for promotional purposes, including the conference electronic brochure and/or other information (the co-chairs reserve the right to edit descriptions as necessary). Once you are satisfied with the description, consider whether your session title conveys the essence of what you have written. Please limit your description to 75 words.

Session Objective & Fit

The committee requests that session designers concentrate on the educational value of conference sessions for their colleagues with technology management responsibilities in the philanthropic field. As a session designer, your guiding principles should have broad applicability (large and small organizations, varying skill levels) and clear, specific focus. With respect to the second principle, think of the primary session objective, and supporting objectives, in terms of what result(s) participants can expect from the session. A good session will have changed the participants’ current knowledge and/or skills in some way. Avoid focusing here on process—e.g., “to discuss best practices.” Rather, a real objective should describe a desired outcome. Please identify one short, clear objective and no more than three supporting objectives.

Note on “Fit”: Keep in mind that the primary objective must be appropriate for—i.e., will “fit into”—a 75 to 90 minute session, with the understanding that at least 20 to 30 minutes are to be devoted to audience participation or a key “activity” for the audience.

As a result of this session, participants will…

Please identify one short, clear objective and no more than three supporting objectives.

PRIMARY OBJECTIVE:

Supporting Objectives:

Session Need (Issue Areas)

In 1-2 sentences, using 1-3 key words or phrases, please explain the specific needs (or issue areas) that this session will address. (i.e. This Management/Communications session will focus on technology planning with a focus on how organizational communication patterns should drive the plan.)

Session Format

The committee seeks formats that are appropriate for session objectives. It is not necessary for every session to be designed around a “panel discussion” or “talk-show format.” Along with hearing from presenters, participants want to hear what colleagues are doing, test ideas and get feedback from others in the field, which means more than simply a few minutes of questions and answers at the end of a session.

Examples of creative and engaging session formats are small group exercises, case study discussions, problem solving, brainstorming, debates, simulations (role-play), data gathering (surveys) and other activities. For example, a session focused on technology planning could be structured as 60 minutes of small group exercises where participants work through activities and scenarios independently, with 30 minutes of reporting back to the full group. In this scenario, presenters are not needed but rather a skilled facilitator who spends time interacting with the small groups.

For overall conference agenda planning, it is important to indicate the amount of time you anticipate for each section and for your session overall.

Please be specific and creativethe goal is to engage and involve the audience in a key “activity” to meet your primary session objective.

Proposed Session Moderators

Please remember that one of the key reasons members are part of TAG is for peer networking. Limiting the number of presenters to two in addition to the moderator/facilitator helps make sure that there is time for audience participation. Some of the most effective sessions feature just one moderator or facilitator!

Moderator/Facilitator: A skilled session moderator or facilitator is dynamic, energizing and motivating. S/he not only helps plan and organize the session discussion, but also creates and maintains a "safe" learning environment. When selecting this person, please keep in mind her/his ability to encourage and listen to diverse audiences, as you will rely on them to clarify discussion objectives, keep the dialogue on track and succinctly summarize and conclude the session.

This moderator is important to the session because… (e.g., “knows how to keep the agenda moving,” “is not afraid to intervene and enforce time-limits to keep the session on track,” “can summarize effectively,” “can draw people out”)

Name

Professional Title

Organization

E-Mail

Principal Affiliation

(staff, consultant, etc.)

Address

Phone

Presenter 1 (if applicable):

Name

Professional Title

Organization

E-Mail

Principal Affiliation

(staff, consultant, etc.)

Address

Phone

This presenter is important to the session because… (e.g., “is knowledgeable in…,” “provides x or y perspective or can debate on x or y side of the issue,” “is energetic, provocative,” “knows how to spark and maintain a lively discussion”):

Presenter 2 (if applicable):

Name

Professional Title

Organization

E-Mail

Principal Affiliation

(staff, consultant, etc.)

Address

Phone

This presenter is important to the session because… (e.g., “is knowledgeable in…,” “provides x or y perspective or can debate on x or y side of the issue,” “is energetic, provocative,” “knows how to spark and maintain a lively discussion”)

Please submit completed Call for Sessions Form to:

Lisa.pool@verizon.net

No later than Monday, April 5, 2010