New York Takes On Open Documents in Government

S T A T E   O F   N E W   Y O R K
       ________________________________________________________________________

                                         8961

                              2007-2008 Regular Sessions

                                 I N  A S S E M B L Y

                                     June 6, 2007
                                      ___________

       Introduced by M. of A. DESTITO, GALEF, EDDINGTON, LANCMAN — Multi-Spon-
         sored  by  — M. of A.  BENEDETTO, MARKEY — read once and referred to
         the Committee on Governmental Operations

       AN ACT to amend the state technology law, in relation to the  production
         and preservation of electronic state documents

         THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
       BLY, DO ENACT AS FOLLOWS:

    1    Section 1. Section 305 of the  state  technology  law  is  amended  by
    2  adding a new subdivision 4 to read as follows:
    3    4.  THE  DIRECTOR  SHALL  STUDY HOW ELECTRONIC DOCUMENTS AND THE MECH-
    4  ANISMS AND PROCESSES FOR OBTAINING ACCESS TO AND READING ELECTRONIC DATA
    5  CAN BE CREATED, MAINTAINED, EXCHANGED, AND PRESERVED BY THE STATE  IN  A
    6  MANNER  THAT  ENCOURAGES APPROPRIATE GOVERNMENT CONTROL, ACCESS, CHOICE,
   
7 INTEROPERABILITY, AND VENDOR NEUTRALITY. THE STUDY SHALL  CONSIDER,  BUT
    8  NOT  BE LIMITED TO, THE POLICIES OF OTHER STATES AND NATIONS, MANAGEMENT
    9  GUIDELINES FOR STATE ARCHIVES AS THEY PERTAIN TO  ELECTRONIC  DOCUMENTS,
   10  PUBLIC  ACCESS,  EXPECTED STORAGE LIFE OF ELECTRONIC DOCUMENTS, COSTS OF
   11  IMPLEMENTATION, AND SAVINGS. THE DIRECTOR SHALL SOLICIT COMMENTS REGARD-
   12  ING THE CREATION, MAINTENANCE, EXCHANGE, AND PRESERVATION OF  ELECTRONIC
   13  DOCUMENTS  BY THE STATE FROM STAKEHOLDERS, INCLUDING BUT NOT LIMITED TO,
   14  THE OFFICE OF THE STATE COMPTROLLER, THE OFFICE OF THE ATTORNEY GENERAL,
   15  THE STATE ARCHIVES, AND THE STATE HISTORIAN.  THE  DIRECTOR  SHALL  ALSO
   16  SOLICIT  COMMENTS  FROM MEMBERS OF THE PUBLIC. THE DIRECTOR SHALL REPORT
   17  FINDINGS AND RECOMMENDATIONS TO THE GOVERNOR, THE SPEAKER OF THE  ASSEM-
   18  BLY,  AND  THE  TEMPORARY  PRESIDENT  OF THE SENATE ON OR BEFORE JANUARY
   19  FIFTEENTH, TWO THOUSAND EIGHT.
   20    S 2. This act shall take effect immediately.